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Privacy Policy 


The Institute of Certified Public Accountants of Somaliland (ICPAS) is committed to protecting the privacy and personal data of its members, students, candidates, staff, partners, and website users. This Privacy Policy explains how ICPAS collects, uses, stores, and protects personal data in the course of carrying out its statutory and professional functions.

1. Scope of This Policy

This Privacy Policy applies to personal data collected by ICPAS through:

  • Membership and student registration processes
  • Professional examinations and certification activities
  • Continuing Professional Development (CPD) programs
  • Events, training, and workshops
  • Website use and online services
  • Correspondence and regulatory interactions

2. Personal Data We Collect

ICPAS may collect and process the following categories of personal data, where relevant and necessary:

  • Identification and contact details (e.g. name, address, email, phone number)
  • Academic and professional qualifications
  • Employment and professional experience information
  • Examination results and certification records
  • Membership status, CPD records, and disciplinary history (where applicable)
  • Payment and transaction records
  • Correspondence and communications with ICPAS

ICPAS collects only data that is necessary for legitimate professional, regulatory, educational, or administrative purposes.

3. Purpose of Data Processing

Personal data is processed for purposes including, but not limited to:

  • Administering professional qualifications, examinations, and certifications
  • Managing membership, registration, and licensing
  • Delivering CPD programs and professional services
  • Maintaining professional and regulatory records
  • Communicating with members, students, candidates, and stakeholders
  • Ensuring compliance with legal, regulatory, and governance obligations
  • Protecting the integrity of the profession and the public interest

4. Legal and Ethical Basis

ICPAS processes personal data:

  • In the performance of its statutory and professional mandate
  • To fulfil contractual and administrative obligations
  • To meet legal and regulatory requirements
  • In pursuit of the public interest, consistent with the role of a professional accountancy organization

5. Data Sharing and Disclosure

ICPAS does not sell or rent personal data.

Personal data may be shared only where necessary and appropriate, including:

  • With examination bodies, training providers, or partners acting on ICPAS instructions
  • With regulators, auditors, or public authorities where required by law
  • For verification of qualifications, membership, or professional standing

Any such sharing is limited to the minimum necessary and conducted in a controlled manner.

6. Data Security

ICPAS takes reasonable and appropriate measures to safeguard personal data, including:

  • Controlled access to systems and records
  • Secure storage of physical and electronic data
  • Internal policies governing confidentiality and data handling

Access to personal data is restricted to authorized personnel only.

7. Data Retention

Personal data is retained only for as long as necessary to:

  • Fulfil professional, regulatory, and administrative purposes
  • Maintain historical and audit records
  • Meet legal or governance requirements

Retention periods may vary depending on the nature of the data and the applicable obligations.

8. Individual Rights

ICPAS respects the rights of individuals in relation to their personal data. Subject to applicable laws and professional requirements, individuals may request:

  • Access to their personal data
  • Correction of inaccurate or incomplete data
  • Clarification on how their data is used

Requests are assessed carefully to ensure consistency with professional, regulatory, and public-interest responsibilities.

9. Confidentiality and Professional Integrity

ICPAS treats all personal data with confidentiality and professionalism. Data relating to examinations, disciplinary matters, or professional conduct is handled with particular care and is disclosed only where appropriate and authorized.

10. Changes to This Policy

ICPAS may update this Privacy Policy from time to time to reflect changes in law, regulation, or professional practice. Any updates will be published on the ICPAS website.

11. Contact Information

For questions or concerns regarding this Privacy Policy or the handling of personal data, please contact:

Institute of Certified Public Accountants of Somaliland (ICPAS)

Freedom Park Street, 

26 June District, Hargeisa

Republic of Somaliland 

Email: info@icpasorg.com